Information about data processing

V2 (022024)

Austrian Power Grid AG uses the onlyfy one service (by XING) to process job applications. This Privacy Policy will inform you about the processing of your data by the onlyfy one service and by Austrian Power Grid AG.

Shared responsibility

With regard to interaction within the company account of Austrian Power Grid AG, Austrian Power Grid AG and New Work SE have shared responsibility pursuant to Article 26 GDPR, as they jointly determine the purposes and means of processing pursuant to Article 4 (7) GDPR. The current version of the agreement on shared responsibility pursuant to Article 26 GDPR, which New Work SE concludes with companies that use onlyfy one, can be viewed here to gain information on the key aspects of the agreement.

Data processing by New Work SE

onlyfy one is part of the extensive XING service operated by New Work SE, which pursues the aim of improving and simplifying users’ working lives with a variety of applications (onlyfy one, as well as the XING social and jobs network, kununu, etc.), and creates a more fulfilling working world of work for individuals while boosting the performance of companies. As part of the extensive XING service, onlyfy one is an online platform on which or through which talent and companies meet.

With regard to data processing for which New Work SE is solely responsible or is responsible within the scope of the shared responsibility with Austrian Power Grid AG, detailed information is available in the XING Privacy Policy at You will also find contact details for New Work SE, as well as for the New Work SE data protection officer there.

Job applications with onlyfy one

When submitting an application, you enter into a user relationship with New Work SE for the purpose of processing applications. In addition, you will receive support and New Work SE can present you with other opportunities in support of your career. A public profile will not be automatically created for you on the XING social and jobs network. The legal basis for New Work SE processing your data is, in particular, Article 6 (1)(b) GDPR (processing necessary for the performance of a contract).

Pausing your online application

You can pause the creation of your online application at any time and continue at a later point. Cookies are used for this purpose. The data you provide to create the user account, as well as any uploaded documents, are recorded in the company account of Austrian Power Grid AG in onlyfy one. The data remains recorded even if an application is paused and/or not completed. In this case, your application is flagged as incomplete and the data remains visible to Austrian Power Grid AG only.

Visibility of your data

The data you have provided as part of the online application can be read, edited, or updated in your candidate profile at any time.

Notes on the special functions of onlyfy one

Calendar function

If the calendar function is used, your data is processed during and for the purpose of setting appointments within the application process. The legal basis is Article 6 (1)(f) GDPR. The calendar function is provided by an IT service provider (Cronofy Ltd., United Kingdom). The United Kingdom is classified as a secure third country based on the adequacy decision of the European Commission. Further information on data protection at Cronofy is available here: and

WhatsApp application

If you use the apply using WhatsApp function, your consent, which can be withdrawn at any time, forms the legal basis for communication (Article 6 (1)(a) GDPR). When applying via WhatsApp, all required applicant information is requested during a WhatsApp chat. The data is then sent directly to onlyfy one through a service provider, and is processed further there as part of and for the purpose of the normal application process.

The apply via WhatsApp function is provided by an IT service provider (PitchYou) that can gain access to your data for this purpose. More information is available here: Candidate data from apply via WhatsApp are transferred to onlyfy one via an interface. Immediately after this transfer, candidate data are deleted from the apply via WhatsApp infrastructure in PitchYou. Further processing then takes place exclusively in onlyfy one.

Please note that you use your personal WhatsApp account for applications, and therefore we cannot rule out that messages will be transferred, to the USA in particular. WhatsApp data protection information, such as its processing or exercising of data protection rights with regard to WhatsApp is available here:

Subject to your consent, your application will be sent from WhatsApp via the PitchYou infrastructure to onlyfy one. You have the right to withdraw your consent to this at any time. Either way, your application data will be deleted from the PitchYou infrastructure once transferred to onlyfy one, meaning that PitchYou will not process your data any further.

Applicability of the Swiss Federal Data Protection Act (FADP)

The FADP applies to circumstances which have an impact on Switzerland, even if said circumstances are initiated outside of Switzerland. Correspondingly, this privacy policy applies to information in line with the EU GDPR and the FADP. Here, EU GDPR terminology is used in favour of FADP terminology. However, FADP terminology is used if the FADP applies and the terminology differs from EU GDPR terminology in a given language. The About this site section on XING contains the name and address of our representative in Switzerland.

Data processing by Austrian Power Grid AG

The lawful handling of personal data is an important foundation for the day-to-day work of Austrian Power Grid AG (APG, also referred to in the following as “we” and “us”).

1. Name and address of the controller and method of contacting the data protection officer

Austrian Power Grid AG
Wagramer Straße 19
1220 Wien (IZD-Tower)

If you have any questions or you would like to exercise any affected rights, you can contact our data protection officer Datenschutzbeauftragten at

2. Data processing

2.1 Application management

2.1.1 Subject matter and purpose of processing

APG provides applicants with a facility to make an online application. The personal data that is processed as part of an online application includes:

  • key applicant details (name, title, e-mail address, postal address, telephone number, date of birth, citizenship, candidate ID);
  • CV, in particular details of professional experience and education;
  • cover letter from the applicant;
  • photograph (optional);
  • qualifications, awards and language skills;
  • files and documents (for example certificates) that may be uploaded;
  • details in additional data fields;
  • interview notes from job interviews;
  • result from the PEP (politically exposed person) check; and
  • criminal record extract.

APG processes your personal data for the purpose of corresponding with you and handling your application. In addition, we may process personal data insofar as this is necessary to defend us against legal claims made against us.

2.1.2 Retention period

We process personal data for a period of six months, starting from the day on which the selection process ends. If you consent to us keeping your details on file, APG shall store personal data for a period of up to three years.

2.1.3 Legal basis

The legal basis for processing this personal data is provided by the employment contract, should one be concluded. The legal basis in this case is Article 6(1)(b) GDPR.

If you have consented to us keeping your details on file, the legal basis for the processing of this personal data is provided by your voluntary consent in accordance with Article 6(1)(a) GDPR.

2.1.4 Recipients

We use the services of New Work SE, Strandkai 1, 20457 Hamburg, Germany as the processor for the technical and administrative aspect of processing your data.

3. Rights of data subjects

You have the following rights with regard to the processing of your personal data:

Right to revoke consent

Insofar as we process data concerning you on the basis of your consent (Article 6(1)(a) GDPR), you can revoke your consent at any time. We will no longer process your personal data from the receipt of your revocation. However, revocation of consent does not affect the lawfulness of processing operations that occurred up until the time of revocation.

Right of access

You can request access to the personal data concerning you that is being processed. Upon request, we shall provide you with a copy of the personal data concerning you that is being processed. Please note that access is not granted if this puts at risk trade or business secrets of the controller or a third party.

Right to rectification

If we process data concerning you that is inaccurate or incomplete, you can request that it is rectified or completed.

Right to erasure

You have the right to request that we erase personal data concerning you. We are happy to erase personal data insofar as this is provided for in the GDPR. For instance, personal data shall not be erased if the processing of the data is required to fulfil a legal obligation or to assert, exercise or defend legal claims.

Right to restrict processing

Under certain conditions you can request that we restrict the use of your personal data. This is the case, for instance, if the accuracy of the personal data concerning you is in dispute, specifically for the time needed to check the accuracy.

Right to object

Insofar as your personal data is processed on the basis of legitimate interests (Article 6(1)(f) GDPR), you are entitled to file an objection for reasons arising from your particular situation. In this case we shall no longer process your data unless there are imperative grounds for processing that merit protection which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

Right to data portability

If we process personal data provided by you on the basis of your consent or in order to perform a contract, you can request to receive this data or that we transmit it to another controller.

Right to complain

If you believe that the processing of your personal data infringes the GDPR, you are, of course, welcome to contact us at at any time.
In addition, you are entitled to file a complaint with the Austrian Data Protection Authority.